Finding 2023-001
significant deficiencyrepeat finding
- Program
- CDBG - ENTITLEMENT GRANTS CLUSTER (14.228)
- Compliance requirement
- Equipment and real property management
- Repeat
- Chain of 2 audit years; prior finding 2022-001
- FAC record
- FY2023 audit on fac.gov
Finding text from the filing
CFDA 14.228 – Community Development Block Grants/State Program and Non-Entitlement Grants in Hawaii Federal Agency: U.S. Department of Housing and Urban Development Passed Through: Texas General Land Office Award Number: 19-076-051-B704 Award Years: January 10, 2020 to December 31, 2022 Funding Type: Indirect Compliance Requirement: F. Equipment and Real Property Management Condition. A physical count to verify the accuracy of the capital asset listing did not take place during the year.
Criteria or Specific Requirements. Capital assets represent the City’s single largest asset. Grant management standards and proper accounting for capital assets require the maintenance of an accurate, detailed listing of all capital assets that meet the City Council’s approved criteria for capitalization, tracking, and disposal.
Possible Effect. The inability to rely on this listing could lead to improper tracking and control of capital asset additions and disposals, as well as potential errors in computing depreciation expense. The risk of misappropriation and adequate insurance coverage are of particular concern.
Recommendation. The following recommendations should be considered:
• Conduct a physical inventory of all City assets (by department/location). The listing compiled during this process should be reconciled to the existing listing and the results should be communicated to the Mayor and Council for review.
Views of Responsible Officials and Corrective Action. See Management’s Responses to Findings and Corrective Action Plan on pages 81-82.