EDCOUCH - ELSA INDEPENDENT SCHOOL DISTRICT

Finding 2025-003 Duplicate expenditures charged to same grant Federal Program: Education Stabilization Fund – ESSER III ALN 84.425U Federal Agency: U.S. Department of Education Federal Award Year: 2021 Type of Finding: Significant Deficiency Noncompliance Criteria: In accordance with 2 CFR §200.403 (Factors affecting allowability of costs), costs charged to federal awards must be:  Necessary and reasonable for the performance of the federal award;  Allocable to the award;  Consistent with policies and procedures applied uniformly to both federally financed and other activities;  Adequately documented; and  Conform to any limitations or exclusions set forth in the Uniform Guidance or the terms of the award. Condition: During our testing of expenditures charged to ESSER III, we identified costs that were not allowable under the Uniform Guidance (2 CFR Part 200) and the terms and conditions of the federal award. Specifically, payroll expenditures were charged twice to the grant for one payroll period. Cause and Effect: The condition appears to be the result of inadequate review procedures over expenditures charged to the federal program. Without proper internal controls, the District cannot prevent duplicate expenditures from being charged to a grant. Failure to properly review expenditures charged can result in noncompliance with federal requirements. Questioned Costs: The identified cost of $1,593 is less than 5 percent of the total program expenditures of $1,269,440. This is not considered a material noncompliance instance. Recommendation: We recommend the District establish and maintain proper review procedures for expenditures charged to grants prior to submission for reimbursement. Management’s views: Management agrees with the finding. See corrective action plan on page 95.