Housing Authority of Bastrop

Allowable Costs/Cost Principles - All programs - Material weakness in internal control. Criteria or Specific Requirement: PHAs are required to maintain adequate supporting documentation for all disbursements. Condition: The PHA hasn't been attaching individual charge receipts to the credit card statements. Cause: Unknown. Effect: Credit card payments are being made from statements. Questioned Costs: Not applicable. Repeat Finding: Not a repeat finding. Recommendation: The PHA should attach individual charge tickets to credit card statements. Response: The PHA's Executive Director will make sure individual charge tickets are attached to the statement.

Allowable Costs/Cost Principles - All programs - Material weakness in internal control. Criteria or Specific Requirement: Interfund receivables and payables should be liquidated on a monthly basis. Condition: - Interfund receivables and payables are not being liquidated on a monthly basis. Cause: Unknown. Effect: At year-end the low rent program had $32,856 in receivables from other funds that was not being liquidated on a monthly basis. Questioned Costs: The interfund receivable balance of $32,856. Repeat Finding: Repeat finding. Recommendation: Interfund receivables and payables should be liquidated on a monthly basis. Response: The PHA's Executive Director will make sure the interfund balances are liquidated each month.