Finding 2024-002
material weakness
- Program
- PUBLIC HOUSING CAPITAL FUND (14.872)
- Compliance requirement
- Subrecipient monitoring
- FAC record
- FY2024 audit on fac.gov
Finding text from the filing
View of Responsible Officials and Planned Corrective Action: We acknowledge the failure of the Authority to maintain appropriate tenant files and have updated our filing processes and procedures to ensure that tenant files contain all required documentation. In January switched employees over tenant files to ensure that the tenant files are properly maintained and started reviewing all tenant files.
Finding 2024-002
ALN Number: 14.871
Name of Federal Agency: U.S. Department of Housing & Urban Development
Type of Finding – Single Audit Material Weakness Compliance Finding
Criteria: The Authority is required to maintain tenant files with updated rents, leases, 50058s, income verification, tenant identification, background checks and other similar items.
Condition: During inquiry and review of tenant files we randomly selected 10 tenant files and noted 4 files did not contained the required elements.
Cause and Effect: The Authority failed implement a system in which tenant files were properly maintained as such compliance with HUD regulations cannot be guaranteed by the Authority.
Recommendation: The Authority should construct their tenant files so that current 50058s, leases, income verification, tenant ID, backgrounds and other items are readily available and recreate able.