Trinity Valley Community College

Information on the Federal Program: Student Financial Assistance Programs - CFDA 84.063 – Federal Pell Grant Program; CFDA 84.007 – Federal Supplemental Educational Opportunity Grant Program; CFDA 84.268 – Federal Direct Student Loan. United States of Department of Education Compliance Requirements: Special Tests and Provisions – Return of Title IV Funds Type of Finding: Significant deficiency. Criteria: If a recipient of Title IV grant or loan funds withdraws from a school after beginning attendance, the school must perform a Return of Title IV (R2T4) calculation to determine the amount of Title IV assistance earned by the student. Condition: For each student in the sample selection of Title IV students who withdrew, dropped out, or never began attendance during the audit period and for whom a refund calculation was required to be made, we reviewed the applicable student information as well as the completed Return of Title IV Aid Worksheet. Questioned Costs: $3,309 Context:  One student did not have a R2T4 calculation performed despite withdrawing prior to the 60 percent point of the semester. This student received all F's for the semester and the date of last attendance was prior to completing 60% of the semester.  One student had the wrong withdrawal date used in performing the R2T4 calculation. TVCC used 5/9/23 instead of the official withdrawal date of 3/9/2023 as noted on the student’s transcript.  Loans were incorrectly awarded to one student who no longer attended the college. Student withdrew from college 9/12/23 and loan awards were still disbursed to Student on 9/28/23. The financial aid office completed the R2T4 calculation after the check was received from the student. Effect or Potential Effect: Return of Title IV refunds were not properly calculated or performed. Cause: Internal control process failure. Repeat Finding: No Recommendation: The Financial Aid Office should implement an internal control process/procedure to ensure that all students’ that withdraw, drop out, or never began attendance are considered in the R2T4 calculation for possible refund to DOE and ensure that no funds are disbursed after withdrawal date. Views of Responsible Official: We agree with this finding and recommendation. Please see the attached action plan related to this finding in this report.